PRINCIPAL DUTIES AND RESPONSIBILITIES
Tasks and Activities:
- To assist with file management and ensure consistent reviews of files.
- To ensure accurate time recording of all work undertaken.
- To undertake such work as may be delegated by your Supervising Fee Earner or Director in relation to client matters or any administrative duties that may be required.
- To assist your Supervising Fee Earner or Director in prioritising the client matter and when appropriate advise the client and others of the progress of the matter.
- To attend clients and others when appropriate on behalf of the Supervising Fee Earner or Director, taking accurate instructions for your Supervising Fee Earner’s attention.
- To undertake all work of a secretarial nature as may be requested by any fee earner including typing and word processing, photocopying, making and taking telephone calls.
- To take and record accurately any message and pass the same on to the appropriate person without delay.
- To undertake post-exchange and post-completion matter work including but not limited to Land Registry applications and submission of SDLT returns using the relevant portals.
- To assist in the progression of plot sales.
- To deal with archiving, storage and retrieval of client’s papers and files, opening and closing of files, and storage of deeds and other papers all in accordance with firm policies.
- To correctly identify and differentiate between DX and Royal Mail post and
hand or other deliveries. - To undertake any duties which may be allocated from time to time.
PERSON SPECIFICATION
Skills, Knowledge, Experience and Attitudes:
- A proficient level of literacy and numeracy.
- Experience of working within a team environment.
- IT literate with experience of the Microsoft Office suite of applications e.g. Word, Excel and Outlook.
- A high level of attention to detail.
- Ability to interact effectively with others, both face to face and over the telephone, including an excellent telephone manner.
- Committed to excellent client service.
- Focused on achieving goals, adopting a proactive can-do attitude.
- Uses initiative, works creatively and solves problems.
- Highly motivated and willing to learn.
- An understanding of and adherence to General Data Protection Regulation (GDPR), and maintaining confidentiality and integrity at all times.
- Experience of working in residential conveyancing would be desirable.
Please send your application directly to Helen Liffen - Practice Manager